Privacy Policy
Fair Processing
Cheam Fields Club is committed to protecting and respecting the privacy of its members, volunteers, and visitors. This privacy policy explains how we collect, use, store, and protect personal information in accordance with applicable data protection laws.
By submitting personal information through this website, you agree that Cheam Fields Club may process it in the manner described in this policy, which outlines our current practices for personal information hosted by Wix.com.
The term “personal information” refers to information that identifies you as an individual and that you may be asked to submit from time to time (for example, your name and email address) to access or use services on our website.
Information we may Collect
Your name; address; email address; phone number; date of birth; emergency contact details; medical information relevant to participation in club activities; membership details; photographs or videos taken during club activities.
How we use your Personal Information
We will inform you of the purposes for which we process your personal information. These purposes include the following:
-
Administering memberships and registrations.
-
Communicating with members about club activities, events, and updates.
-
Ensuring the safety and wellbeing of participants.
-
Organising and managing competitions.
-
Promoting the club through newsletters, websites, and social media.
-
Using information internally to help us improve our services and resolve any issues.
Sharing your Personal Information
We may share personal information with:
-
Relevant sports governing bodies, where required for registration or competition entry.
-
Coaches, volunteers, and committee members where necessary for club administration.
-
Third-party service providers that support the running of the club (for example, payment processors or membership platforms).
-
Public authorities, or regulatory bodies, where required by law, or for safeguarding and welfare purposes.
Data Storage and Security
Cheam Fields Club uses the Wix.com platform, which provides a secure online platform that enables us to communicate with you. Your data may be stored through Wix.com’s data storage, databases, and general applications. Wix.com stores your data on secure servers protected by a firewall.
Data Retention
We retain personal information only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, or safeguarding requirements.
Where we are the data controller, we determine the appropriate retention period for personal data by considering the amount, nature, and sensitivity of the personal data; the potential risk of harm from unauthorised use or disclosure; the purposes for which we process the data; whether these purposes can be achieved through other means; and any applicable legal requirements.
In some circumstances, we may anonymise your personal information so that it can no longer be associated with you. In such cases, we may use this information without further notice to you.
Cookies
A “cookie” is a small piece of data stored on your device when you visit a website. It records information about how you use the site, which can help us to improve the services we provide.
When you visit this site, your personal information may be collected through the use of cookies. This information is subject to data protection laws and is handled in accordance with this policy. More information about cookies.
This site uses Google Analytics to collect data, and Google also uses cookies for this purpose. Google has its own Privacy Policy, which is available here.
Where the site contains links to other websites and services, these third parties may also use cookies. You are advised to review the Privacy Policy of each such sites before using.
Rights of Access, Correction, Erasure, and Restriction
You have the following rights in relation to how we process your personal data, and we aim to honour these rights without undue delay.
-
Where another organisation (for example, a governing body) holds your personal data and determines the purposes and means of its processing, that organisation is the “data controller”, and we act as the “data processor”. In these cases, we may forward your request to the relevant controller.
-
To exercise any of your rights, or to make a request, contact our Membership Secretary (details below).
-
Request access to your personal information (commonly known as a ‘data subject access request’). This enables you to receive a copy of your personal information and to check that we are lawfully processing it.
-
Request correction of your personal information. This allows you to have any incomplete or inaccurate details we hold about you corrected. The personal information we hold about you must be accurate and up to date.
-
Object to the processing of data about you. You can request the restriction, termination of processing, or deletion of your personal data, if:
You previously consented to the processing of your personal data and have withdrawn that consent;
There is no longer a need to process that personal data for the reason it was collected;
The personal data is being processed because it is in the public interest, or to pursue a legitimate interest of Cheam Fields Club, Wix.com, or a third party, and you do not agree with that processing, and there is no overriding legitimate interest in the continued processing;
The personal data was unlawfully processed;
You need the personal data to be deleted to comply with legal obligations; or
The personal data is processed in relation to the offer of a service to a child.
-
Obtain a machine-readable copy of your personal data, which you can use with another service provider. Where it is technically feasible, you can ask us to send this information directly to another IT system provider if you prefer.
Contact Information
If you have any questions about this Privacy Policy, or how your data is handled, please contact:
Email: The Membership Secretary
Address: Devon Road, Sutton, SM2 7PD.
Policy Updates
This Privacy Policy may be updated from time to time. The latest version will always be available through Cheam Fields Club.